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for teams growing faster than they can staff

Scale your back office without hiring another admin.

More jobs shouldn't mean more headcount.Every new job adds invoices, timesheets, and paperwork, and the usual fix is another admin you can't quite justify. Kommon adds that capacity as an AI agent that runs the work on your SOPs, in your systems, with your team approving. You scale operations without adding headcount, and take on more work without adding a seat.

Your growth is capped by your admin capacity.

The work is there. The bottleneck is who processes it. When the back office can't keep up, the usual moves all cost you:

  • Turning down work you could win. When there is no one to prep the bid or process the paperwork, you pass on jobs you could have taken. Capacity, not demand, is the ceiling.
  • The hire you can't quite justify. The role sits between a full-time admin and a part-timer. You post it, the right person is too expensive or never applies, and the work keeps stacking up.
  • Fixed cost, seasonal work. Hire for the busy season and you carry that salary through the slow one. Headcount is fixed. The workload is not.

Add the capacity, not the headcount.

You get another set of hands for the paperwork without another name on payroll.

  1. 01

    We learn the workflow

    The one you were about to hire for. We sit with your team, document how the work actually runs today, and you keep that document.

  2. 02

    We build the agent to it

    It reads the same inputs (emails, PDFs, spreadsheets, Procore) and produces the same output, coded and checked, at whatever volume the season brings.

  3. 03

    Your team approves

    The work comes back as a one-button approve or reject in the tool you already use. Nothing final happens without a person.

Which back-office work you can scale without a hire.

Growth shows up as paperwork first. These are the workflows a Kommon agent absorbs so operations scale without adding headcount, each one documented, repeatable, and run on your SOPs in the tools you already use.

  • Invoices and AP

    Read every vendor invoice, match it to the PO, and enter it once. More jobs, same close.

  • Timesheets and payroll prep

    Turn field hours and handwritten timesheets into clean payroll data every week, at any crew size.

  • Bid and proposal prep

    Assemble the takeoff, pricing, and paperwork so you stop passing on work for lack of a pre-construction hand.

  • Job costing

    Code costs to the right job as they land, so margins stay current without another set of eyes on the ledger.

  • Compliance documents

    Generate and track COIs, W-9s, and lien waivers so a missing form never stalls a draw.

  • AR follow-up

    Send the reminders and prep the paperwork that gets invoices paid, without pulling someone off the phones.

Proof

A general contractor

Was turning down potential projects because there was nobody to prepare the bids. Bid prep is documented, repeatable work an agent runs inside their existing Procore and QuickBooks stack, so the ceiling moves without another pre-construction hire.

The pattern is not construction-only

Any back office that grows with the top line hits the same wall: more work, no clean way to staff for it. If the work has an SOP, an agent can absorb the growth.

A fraction of a hire, live in weeks.

An admin is a salary, benefits, a desk, and months of ramp before the role pays off. The agent is a line item that scales with the work and runs the day it is built. When you are weighing the next hire, price the alternative first.

For the full breakdown, see the math on an agent vs. another hire.

start with one workflow

Tell us what you're about to hire for

Name the workflow that is pushing you toward the next hire. We will show you that same work running as an agent in your tools, with your people approving.

questions

Questions we get asked

Are you replacing my office staff?
No. We take the repetitive paperwork off their plate so the team you already have can absorb more work. Think of it as added capacity, not a layoff.
We can't justify a full-time admin. Is this cheaper?
Usually, yes. A hire is a salary, benefits, a desk, and months of ramp before it pays off. The agent is a line item that scales with the work and runs the day it is built. Run the numbers on the agent vs. a hire before you post the role.
What happens when volume spikes in busy season?
The agent handles the higher volume with no new hire and no ramp time. When the season slows, you are not carrying a salary you no longer need.
How do we scale operations without adding headcount?
Point an agent at the back-office workflow that grows fastest with the job count, usually invoices, timesheets, or bid prep. It runs that work at whatever volume the month brings, so your operations scale without adding headcount and the team you have stays on the work that needs judgment.
Can we grow without hiring locally?
Yes. The agent runs in your systems on your SOPs, so growth is not capped by who you can find and afford in your market. Growing teams scale the back office without hiring locally, and without shipping the work offshore to do it.
Do we have to change our systems?
No. Kommon works inside the tools you already run, like QuickBooks, Sage, and Procore. No new portal, no double entry, no migration.
Is this only for construction?
No. We specialize in the physical economy: home builders, construction, logistics, manufacturing, field service companies, and the trades. Construction is where our proof runs deepest, but any growing back office can add capacity the same way.